Follow the Money … is your customer on the Source Selection team?

When preparing for an RFP, why should you be concerned about the makeup of the Source Selection (SS) Team? Simply because two key SS team members, the Source Selection Authority (SSA) and the Technical Lead (TL) will, in most cases, represent your customers or the primary user of your solution. Especially in large scale procurements.

Continue reading “Follow the Money … is your customer on the Source Selection team?” »

SAM.GOV Changes Registration Procedures to Fight Fraud

Avoid Renewal Delays … take these two steps now.

Starting 01 July 2018 there are two important changes to your SAM.GOV registration – you need to:

  1. Create a Login.gov account and use that for accessing your SAM record (see the yellow banner at the top of SAM.GOV)
  2. Submit a notarized letter to SAM.GOV designating an “authorized Entity Administrator” who can make changes to your account (see the red ‘Alert’ text just below the blue menu banner on SAM.GOV)

According to SAM.GOV, until you set up your Login.gov account, your current SAM.GOV credentials will not work.

Upon your next registration anniversary, your renewal may be held up until you submit your notarized letter; any new registrants must submit the letter to open a SAM.GOV account.

You can read all about these changes on SAM.GOV; however, note that these two issues are dealt with separately on the website. It’s wise to get ahead of this and prevent an avoidable renewal delay – which could impact future contract awards.

Please note there are many companies offering to handle this on your behalf … for a FEE. There is no need to pay anyone to do this – the process is relatively simple and FREE.

How to Score When Page Constrained

by Luanne Smulsky

The RFP’s SOW/PWS is 30 pages, and the Government wants your technical solution to address all requirements within 15. You must be compliant, persuasive … and concise.

Easier said than done? Indeed! But with the right outline, time to prepare, and skilled writers, your proposal can comply and be convincing – even within tight page limits.

ClientView helps SMEs prepare concise drafts with annotated outlines. We often recommend addressing each SOW/PWS task as follows:

  1. 1-2 sentence Task Understanding – without using the words “we understand”
  2. 3-5 sentences about the Solution – HOW you’ll accomplish the tasks with process, tools, and people, NOT what you’ll do
  3. Proof – brief (maybe 3 sentences), but replete with quantitative results your solution provided other customers

Focused writing is challenging. If you’re struggling, give us a call. We have plenty of examples and are adept at drawing out scoreable information from SMEs. 

Crunch Time is No Time for Reflection – How Effective is Your Proposal Process?

Not just your win/loss record, but how well does your process support proposal creation and production? Proposal best practices and lessons learned are important enterprise assets that you should be capturing – and leveraging. After all, proposals offer hard and sometimes expensive lessons – and you should benefit from them every time.

Reviewing your internal proposal performance is one step to increasing your win probability. Ask yourself: how well did you handle team mobilization, task assignment, color team output, completion, and submission, etc.?

These are among the key focus areas for what did, and did not, go well.

Continue reading “Crunch Time is No Time for Reflection – How Effective is Your Proposal Process?” »

Be a Student of Your Customer

by Steve Anderson

Last May I wrote about the importance of understanding your customer’s organization in a potential service relationship, i.e., how will your customer interface with your organization as you perform work? It’s not only important to get this right to be an effective contractor, it’s essential to winning the work initially. Continue reading “Be a Student of Your Customer” »

SDI-NG2 Draft RFP Coming Soon

Are You Preparing for SDI-NG2?

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The U.S. Patent and Trademark Office (USPTO) has an ongoing requirement for software development and integration professional IT services.

Software Development and Integration – Next Generation 2 (SDI-NG2) is the USPTO’s $1.7B follow-on contract for software development and integration services for Commercial off the Shelf (COTS) products with customized software applications, database applications, and other solutions.  Continue reading “SDI-NG2 Draft RFP Coming Soon” »

We Just Won — Now What?

By Paul McTaggart

Hearing you won a major Government contract usually brings tremendous satisfaction! — all the sacrifice and long hours needed to put together a compelling proposal have paid off.  But once the well-deserved celebration winds down, the reality often sets in that now you MUST do ALL of the things you promised in the proposal! You wrote a winning proposal that proves you can do the job. Now you get to prove it all over again by actually doing it.

During the proposal effort, every statement of work requirement had to be addressed or the proposal would be judged non-compliant. Even if there were areas where you did not have the required in-house expertise, you still addressed those areas in the proposal – such as systems engineering, reliability, logistics, Government contracting, compliance, scheduling, planning and reporting. You may have included a plan to demonstrate compliance by using subcontractors or outside consultants, or building an internal capability so that you can eventually do the work in-house.

In the Government’s eyes, performing these disciplines are as important as delivering the product.

If you find yourself needing to build an internal capability, or provide short-term crossover support, we can help.

ClientView assists our clients by bringing a wide range of capabilities to your organization, allowing you to be compliant in areas that you don’t have internal capabilities. With staff members that have previously held high-level roles in the Government and industry, we can bring our in-house resources and our network of partner organizations to your team, adding whatever additional capabilities that you require to win. We can also help you build internal capability in new areas, transitioning our expertise to your staff once the new capabilities are in place and operational.

Take a Fresh Look – This is Not Your Grandfather’s OTA

Even if you are on the right track, you will get run over if you just sit there (Will Rogers)
By Ed Harrington

Other Transaction Agreements (OTAs) have morphed over time since their inception to create opportunities that did not once exist for Government contractors. Originally intended to access “nontraditional” contractors, foster increased technology innovation, and expand the Defense industrial base, OTAs continue to evolve in their utility and application to US Government (USG) contracting. Continue reading “Take a Fresh Look – This is Not Your Grandfather’s OTA” »

“I Meant What I Said and I Said What I Meant. An Elephant’s Faithful One-Hundred Percent!”

Many of us who grew up with Dr. Seuss will recall this line from ‘Horton Hatches the Egg’ and know that we need to be careful when making promises. The simplest childhood lessons still apply in adulthood – including when you submit a proposal seeking a federal contract or grant. Continue reading ““I Meant What I Said and I Said What I Meant. An Elephant’s Faithful One-Hundred Percent!”” »